The challenge
Stock counts are out of date, purchases are made from memory, and nobody can say quickly what is running low or where money is tied up.
Solution
Inventory Management Solution
Products, stock, purchases, sales and reporting. A system Codexaara designs and builds to order around a client's requirements.
Solution capabilityDiscuss a Similar Solution
Business problem
The problem this solves
The solution
An inventory system that records every purchase and sale, keeps stock levels current, warns you before items run out and reports on what moves and what does not.
Solution capability. A system Codexaara designs and builds to order around a client's requirements. Codexaara does not offer it as an off-the-shelf product.
Well suited to
- Retail shops
- Wholesalers
- Distributors
Core modules
What the platform contains
Product catalog
Products, variants, units and categories in one place.
Stock tracking
Live stock levels across items and locations.
Purchases & suppliers
Purchase orders, supplier records and goods received.
Sales & billing
Record sales and invoices that adjust stock automatically.
Low-stock alerts
Reorder warnings before you run out.
Reports
Stock valuation, movement and sales reports.
Technology
Technology
The technology we would typically use. The final choice depends on your requirements and existing systems.
- Django
- React
- PostgreSQL
- REST APIs
- Barcode scanning
Architecture
How the system can be structured
Inventory is accurate only if every movement of stock is recorded once. We design around a ledger of stock movements.
Stock ledger
Every receipt, sale, transfer and adjustment is a recorded movement, so stock levels can always be explained.
Products and locations
Products, variants, units and locations modeled so multi-warehouse and multi-shop use works from the start.
Transactions
Stock and financial updates happen together in database transactions, so they cannot drift apart.
Purchase and sales flows
Purchase orders, goods received, sales and returns connect to the same ledger.
Alerts and reports
Low-stock alerts and valuation reports are generated from the ledger.
Security
Security considerations
Role-based operations
Who can adjust stock, approve purchases or change prices is controlled by role.
Adjustment audit
Manual adjustments require a reason and record the user.
Data integrity
Database constraints prevent impossible states such as negative stock where it is not allowed.
Backups
Backup and recovery are agreed and tested for the stock data the business depends on.
Integrations
What it can connect to
Integrations are scoped at the start, based on the APIs and data exports those systems provide.
- Accounting software
- E-commerce platforms
- Point-of-sale systems
- Barcode scanners
- Supplier files and email
Scalability
How the solution can grow
More locations
Add shops and warehouses without changing the model.
More products
Indexed catalogs remain fast with large numbers of items and variants.
More channels
New sales channels connect through APIs to the same stock.
FAQ
Frequently Asked Questions
Can inventory software handle more than one shop or warehouse?
Yes, when it is part of the requirements. Multiple locations, transfers between them and per-location reports are designed in from the start rather than added later.
Can it use my existing product and stock data?
Usually yes. Existing product lists and opening stock can be imported from spreadsheets, and sales and billing can be connected so stock updates automatically.
Discuss a similar solution
Tell us about your process and what you want to improve. An engineer will review it and reply with questions and a suggested approach.